NAME

1. The club shall be known as “The Leyland & District Riding Club”.

OBJECTS

2. The objects of the club shall be:-

a) To encourage riding as a sport and recreation, to promote good fellowship amongst riders and to improve and maintain the standards of riding and good horsemanship.

b) To organise show competitions, instructional meetings and social events deemed to further the objects.

c) To concern itself with any object which will benefit the horse and horse users in the district.

MEMBERSHIP

3. The club membership will be in three sections.

Juniors – male & female who have not attained their 17th birthday on the 1st January.

Seniors – male & female who have attained their 17th birthday on the 1st January.

Non competitors – any age.

SUBSCRIPTIONS

The cost of subscriptions will be decided by the committee and shall become due and payable on the 1st January each year.

4. Membership shall be open to all persons willing to abide by the club’s rules and having a desire to further the objects of the club.

5. Applications for membership shall be made to the membership secretary and the subscription duly paid. The committee may expel from membership of the club any member who has wilfully disobeyed any of the club rules, or has in the opinion of the committee been guilty of any conduct derogative to the character, or prejudicial to the interests of the club, provided that before expelling them, the committee shall call upon them for explanation of their conduct and shall hear what they may wish to urge in their defence.

ADMINISTRATION

7. All powers of management shall be vested in the general committee consisting of a Chairperson, Vice-Chairperson, Hon. Secretary, Hon. Treasurer and at least eight other members if possible.

8. The Chairperson and four other members shall form a quorum.

9. An annual general meeting shall be held each year at which one third of the members of the committee shall retire in rotation, longest serving members first. In cases of equality of service a ballot may be used. They may offer themselves for re-election and hold office for two years.

10. The Chairperson, Vice-Chairperson, Hon. Secretary and Hon. Treasurer shall be elected annually be the committee among their number.

11. The AGM will transact the following business.

a) To receive and if approved to adopt the statement of the club’s accounts to the year end.

b) To receive the Chairpersons report.

c) To fill vacancies on the committee.

d) The committee to elect officers.

e) To deal with any special matters which the committee may desire to bring before the members and to receive suggestions from the members for consideration by the committee. Notice convening the AGM shall be sent to members not less than 30 days before the meeting and shall specify the matters to be dealt with.

NB. Matters for discussion at the AGM shall be received by the Hon. Secretary at least 14 days prior to the meeting.

12. The committee shall have power to co-opt committee members during the season.

13. Any member of the committee who absent themselves from three consecutive meetings of the committee without good reason shall be deemed to have vacated office.

14. The decision of the committee shall be final unless overruled at a general meeting.

15. The committee shall have the authority for the interpretation of the rules or for anything relating to the club not provided therein. Their decision shall be final and binding to the members.

16. The committee may formulate bye-laws for the detailed running of the club and elect Sub-Committees for any special activities of the Club which the Committee may authorise and shall govern the club by instruction to the Hon. Secretary, Hon Treasurer and others arising from the motions duly received and resolved at the AGM by the majority of members.

17. Voting at the AGM shall be restricted to fully paid up adult members and adult non-competitive members.

18. In the event of the Club being wound up the General Committee shall be constituted as Trustees.

19. The Committee shall appoint a President and Vice President if deemed necessary. They shall be eligible to attend meetings and vote.

20. The Committee shall have power to appoint Hon. Life Members who are considered by the Committee to have rendered valuable services to the Club. They shall not be eligible to vote at meetings.

21. A Special or Extraordinary General Meeting may be called by the Committee or by a request signed by not less than any twelve adult members specifying the business to be discussed. The Hon. Secretary shall give all members fourteen days notice to the date of such a meeting and shall state in such a notice of the matters to be dealt with.

COMMITTEE MEETINGS

22. The Committee shall meet on such occasions as necessary for the Management of the business of the Club, but if possible each calendar month.

23. The Secretary shall record the proceedings in a minute book, which shall be signed by the Chair Person.

24. At all meetings the Minutes of the last meeting shall be read and matters arising out of them discussed.

25. All communications – verbal or otherwise – will be addressed to the Chairperson. No other officer or member will reply to a member without the Chairpersons permission. Members will restrict questions to the business in hand and of a reasonable length with regard to the time limit.

FINANCE

26. All monies received by or on behalf of the Club shall be paid by Hon. Treasurer into a banking account entitled “Leyland and District Riding Club” and kept at NatWest or such a bank as the Committee from time to time decides.

27. All cheques drawn on the account shall be signed by two nominated signatories and the Bank notified to the effect.

28. At each Committee meeting the Hon. Treasurer shall submit a statement of monies received since the last meeting, together with a list of accounts due for payment.

LEGAL LIABILITIES

29. Neither the Club nor the Committee shall be held responsible for any accident, damage, loss or injury to Club members, the General Public or their property during Club activities.

RULES

30. These rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting provided that such resolution shall be deemed to have been passed unless carried by a majority of at least two thirds of the members present and voting thereon; and provided that prior notice has been sent to all members stating the proposed amendment.

31. A Membership Card will be issued to each member and they will be required to produce it to any Committee member.